File Name: data governance roles and responsibilities .zip
This means that organizations who successfully do this consider the who — what — how — when — where and why of data to not only ensure security and compliance, but to extract value from all the information collected and stored across the business — improving business performance. This is data governance , and most organizations are doing some sort of this without even knowing it.
According to the State of Data Management , data governance is one of the top 5 strategic initiatives for global organizations in Since technology trends such as Machine Learning and AI rely on data quality, and with the push of digital transformation initiatives across the globe, this trend is likely not going to change any time soon. We set out to produce the most comprehensive, free resources available on the web about data governance; this article is exactly that.
Start reading! Go ahead. Pick your favorite. Data governance is a set of principles and practices that ensure high quality through the complete lifecycle of your data. According to the Data Governance Institute DGI , it is a practical and actionable framework to help a variety of data stakeholders across any organization identify and meet their information needs.
They need a whole system of rules, with processes and procedures to make sure those rules are followed, consistently, every working day. That is a tall order for any system of governance. Tools like the Profisee Platform make the work much easier. Data is becoming the core corporate asset that will determine the success of your business. Digital transformation is on the agenda everywhere. You can only exploit your data assets and do a successful digital transformation if you are able to govern your data.
This means that it is an imperative to deploy a data governance framework that fits your organization and your future business objectives and business models. That framework must control the data standards needed for this journey and delegate the required roles and responsibilities within your organization and in relation to the business ecosystem where your company operates.
A well-managed data governance framework will underpin the business transformation toward operating on a digital platform at many levels within an organization:. Data governance means better, leaner, cleaner data, which means better analytics, which means better business decisions, which means better business results. Better market positioning. Mindshare in your space. Better profit margin everybody likes this one.
Garbage In, Garbage Out. Of course definitions are important. But action is more important. Now we know what it is. What do we want to do with it? These are just a handful of things you can do with great data governance. Bottom line is, we either want to do these things to grow, or we have to do them to meet regulatory requirements. Regardless of reason, the end result of not doing these things is the same.
So, what does data governance look like in the wild? One of the most challenging spaces to put these practices to work is in open source projects like Open Street Map. OSM uses data from volunteer contributors, much like Wikipedia, and is available to anyone with an Internet connection. Since , OSM has grown from 50, registered users and contributors to over 2 million, with all of the map data submitted and collated by those volunteers.
OSM is currently used by Facebook, Foursquare, and MapQuest, to name only three of the largest among literally thousands of professional users.
Some contributors are professional cartographers using high-tech GPS systems, and some are just weekend cyclists using their cellphones to triangulate and upload trip landmarks.
But it does work, and it works well enough to be the trusted source of data for a number of Fortune companies, some fast-track upstarts, and more mom-and-pop ventures than you can shake a stick at. A lot of folks use OpenStreetMap for their businesses. It comes with the territory. This is a miracle we understand. This model can only function if the data governance behind it works.
And it is what Mr. Coast had in mind all along, building on a single revelatory concept. The data is the product, not the map. As you might imagine, a crowdsourced mapping system without a way to standardize contributor data could go wonky, as the Brits say, in a hurry. Data Owners: First, you will need to appoint data owners or data sponsors if you like in the business. This must be people that are able to make decisions and enforce these decisions throughout the organization.
Data owners can be appointed at entity level eg customer records, product records, employee records and so forth and supplementary on attribute level eg customer address, customer status, product name, product classification and so forth. Data owners are ultimately accountable for the state of the data as an asset. Data Stewards: Next, you will need data stewards or data champions if you like who are the people making sure that the data policies and data standards are adhered to in daily business.
Data stewards are either the ones responsible for taking care of the data as an asset or the ones consulted in how to do that.
Data Custodians: Furthermore, you may use data custodians or data operators if you like to make the business and technical onboarding, maintenance and end-of-life updates to your data assets. Data Governance Committee: Typically, a data governance committee will be established as the main forum for approving data policies and data standards and handle escalated issues. Depending on the size and structure of your organization there may be sub fora for each data domain eg customer, vendor, product, employee.
In a typical enterprise, here are some folks who might make up a Data Governance Team :. One of the most important aspects of assigning and fulfilling the roles is having a well-documented description of the roles, the expectations and how the roles interact. This will typically be outlined in a RACI matrix describing who is responsible, accountable, to be consulted and to be informed within a certain enforcement, process or for a certain artifact as a policy or standard.
A data governance framework is a set of data rules, organizational role delegations and processes aimed at bringing everyone on the organization on the same page. There are many data governance frameworks out there. As an example, we will use the one from The Data Governance Institute. Figure 1. A mission and vision that states why data governance is essential within our organization. At best, this should be related to the business objectives of the enterprise.
This should be endorsed by the top-management. The short-term and long-term goals for the data governance program as well as the success criteria and their measurement. Often this should be addressing the main pain points that exist in various lines of the business.
This must be aligned with the funding and other involved line management. Data rules and definitions in the form of data policies, data standards, data definitions preferable as a business glossary and how business rules transform into data rules.
This should cover the data assets describing the core business entities essential to meeting the business objectives. Engagement of data stakeholders in the roles of data owners, data stewards, data custodians and others who is accountable, responsible, must be consulted or should be informed.
It collects metrics and success measures and reports on them to data stakeholders. Last, but not least, at set of standardized, documented and repeatable processes must be deployed with the right balance of enabling technology. The orchestration of data governance processes will ultimately determine the success — or failure — or your data governance framework and the ability to rise in data governance maturity.
Measuring your organization up against a data governance maturity model can be a very useful element in making the roadmap and communicating the as-is and to-be part of the data governance initiative and the context for deploying a data governance framework. One example of such a maturity model is the Enterprise Information Management maturity model from Gartner, the analyst firm:.
Most organizations will before embarking on a data governance program find themselves in the lower phases of such a model. Phase 0 — Unaware: This might be in the unaware phase, which often will mean that you may be more or less alone in your organization with your ideas about how data governance can enable better business outcomes. In that phase you might have a vision for what is required but need to focus on much humbler things as convincing the right people in the business and IT on smaller goals around awareness and small wins.
Phase 1 — Aware: In the aware phase where lack of ownership and sponsorship is recognized and the need for policies and standards is acknowledged there is room for launching a tailored data governance framework addressing obvious pain points within your organization. If your current data governance policies and procedures is your guidebook, the maturity model is your history book. Data Governance is the strategic approach.
MDM is the tactical execution. You can go home now. Not convinced? There is benefit everywhere, in enterprises of any size, in every industry, across the globe, at any point in their data journey. Master data is the most important data, Scott said, because it is the data in charge. Customers, partners, products, services.
You may have the best governance plan on the planet. Well-governed bad data is still bad data. Business is transforming from analog to digital.
No matter what your product is, data is your product. Business is changing because of data, and data is power. The increasing awareness around data protection and data privacy as for example manifested by the European Union General Data Protection Regulation GDPR has a strong impact on data governance.
Terms as data protection by default and data privacy by default must be baked into our data policies and data standards not at least when dealing with data domains as employee data, customer data, vendor data and other party master data. As a data controller you must have the full oversight over where your data is stored, who is updating the data and who is accessing the data for what purposes.
You must know when you handle personal identifiable information and do that for the legitimate purposes in the given geography both in production environments and in test and development environments. On one hand you can learn a lot from others who have been on a data governance journey.
However, every organization is different, and you need to adapt the data governance practices all the way starting from the unaware maturity phase to the nirvana in the effective maturity phase.
Relevant policies include:. UW Data Governance structures aim to create data management, access, and usage standards which support existing UW policies involving information security and retention. The UW Institutional Data Management Standard is in support of Security and Privacy Policies, and defines foundational principles, roles and responsibilities that govern data management issues at the UW. Relevant standards include:. Contact the Data Governance Committees at datagov uw. See Social Security Number Standard. Procedures and guidelines are an approved and published recommendation, advisement, procedure, or outline explaining how University policies or standards should be implemented.
This system is a tool designed to facilitate sharing of statewide longitudinal data system SLDS state-developed products and resources, streamline management of SLDS-related information, and provide easy access to technical assistance in support of SLDS development and use. Currently, access to this system is available to state agency staff in all states. The system permits role-based access to state-specific information, depending on each users' need and authorization for state information, such as SLDS project plans and SLDS grant budgets. All state users, regardless of their role and access-level, are able to access the system resources including the Public Domain Clearinghouse, State Support Team Requests tool, events calendar, and a directory of states' SLDS project contacts. The system access for staff from regional and local education agencies is planned in the near future.
This means that organizations who successfully do this consider the who — what — how — when — where and why of data to not only ensure security and compliance, but to extract value from all the information collected and stored across the business — improving business performance. This is data governance , and most organizations are doing some sort of this without even knowing it. According to the State of Data Management , data governance is one of the top 5 strategic initiatives for global organizations in Since technology trends such as Machine Learning and AI rely on data quality, and with the push of digital transformation initiatives across the globe, this trend is likely not going to change any time soon. We set out to produce the most comprehensive, free resources available on the web about data governance; this article is exactly that. Start reading!
How have you defined the data management roles and responsibilities in your organisation? A key element of any data quality or data governance initiative is defining the boundaries of ownership and stewardship of data. C, Canada. I love the fact that these documents have been opened up — more organisations should do this, particularly in the commercial sector. It appears that the public sector is innovating a great deal in this space. C Ministry. Data Management.